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研究生培养
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2024年研究生出境参加国际学术会议受学校资助流程提示
发布时间:2024年04月12日 10:29    作者:    点击:[]
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2024年起,研究生申报研究生院资助赴外参加国际会议均通过新研究生系统提起申请。

1.出境校内审批手续:详见流程提示一。注:出境申报表务必准确填写代码。在线填写研究生因公出国、赴港澳申报表时务必填写导师科研经费(如有)和学校拟资助经费信息(已提交申请后),学校资助经费信息:

项目名称:研究生境外学术交流基金

项目代码:13130082037202

项目负责人:韩勃(研究生院副院长)

项目类别:国际会议资助

项目来源:双一流经费

拟申请学校资助的申请人应于出境前办理校内出境审批手续的同时提交学校资助申请。2024年起恢复差额评审。

2.相关文件:《山东大学资助研究生出境参加 国际学术会议管理办法》《关于<山东大学资助研究生出境 参加国际学术会议管理办法>的补充规定》(请见《研究生手册》)

3.资助条件:(一)具有山东大学学籍的非定向在学研究生(以博士生为主);(二)以第一作者、山东大学为第一署名单位的学术论文或摘要,被在境外举办的本学科领域高水平国际学术会议录用。资助对象一般应在会议上做口头报告或报展。

原则上学校资助培养单位参加同一学术会议不超过3名研究生(同一导师同一会议资助不超过2人),学生在学期间出境参加国际学术会议学校原则上只资助一次。

4.资助范围及额度

学校资助报销范围:往返旅费、保险费、住宿费、会议注册费。办理护照、签证、伙食和差旅补助等费用不在报销范围内。已获学校会议资助者不再资助。

学校资助额度:研究生参加国际学术会议一般由学校与导师 (课题组)共同资助。学校资助额度为:在中国港澳台地区召开的国际学术会议每人次不超过 4000元人民币;其他亚洲地区每人次不超过 5000元;欧洲、美洲地区每人次不超过10000元;大洋洲、非洲地区每人次不超过 8000元。

5.报销审核及程序:会议结束归国后,获资助者及早携带以下材料到培养办审核:(一)会议日程安排(含有本人发言或报展的日程页原件、复印件)、会议论文集等会议材料(会议邀请函和正式录用函及其中文翻译件,非英文函件的翻译件需导师确认签名;函件上需有论文录用类别(0RAL或POSTER)说明);(二)导师已审核签字的论文原稿,格式按国内外正式期刊投稿格式,且申请人为第一作者、山东大学为第一署名单位;(三)护照原件及首页和标有出入境日期页面的复印件;(四)参加会议的总结和收获体会及参会照片若干张(电子版); (五)相关发票原件;(六)山东大学出国赴港澳任务批件(研究生出境前完成出境校内审批手续后,国际事务部方办理批件。入境后可联系国际部出入境办公室出具)。

报销程序:学生持护照、发票等材料至所在校区国际事务部门办理核销手续,携带国际事务部出具的“山东大学因公出国境外汇开支预算表”、“临时出国境用汇核销单”、“山东大学出国赴港澳任务批件”及原始单据到各校区财务部报账大厅办理,需提前办理网上预约报销,所有参会报销相关材料由培养单位统一送研究生院审核,经审核后到财务部报销。

   具体报销流程:(具体按照国际部、财务部要求执行,本流程仅供参考)

   1.持护照向导师报到。

   2.会后二周内,将电子版会议总结、参会照片等材料发到邮箱hwjl@sdu.edu.cn及学院指定邮箱 (会 议总结模板见研究生院网站)。

   3.至国际事务部门办理核销手续。

   携带护照、发票等参会相关材料至国际事务部(济南校区研究生到明德楼C315;青岛校区的研究生可到华岗苑西楼302室)办理核销手续。国际事务部门审核后,提供签字盖章的“山东大学因公出国境外汇开支预算表”、“临时出国境用汇核销单”。

   4.财务部报账大厅审核。

   携带国际事务部门出具的“山东大学囚公出国境外汇开支预算表”、“临时出国境用汇核销单”、“山东大学出国赴港澳任务批件”及原始单据到各校区财务部报账大厅“外汇报销 ”窗口(青岛校区的同学到华岗苑西楼一层l11室4号窗口办理,联系电话:58630090)审核。

   5.网上预约报销。

   审核后进入网上预约报销,学生本人使用自己的账号和密码登录个人财务系统进行网上预约(山东大学主页—校园服务—财务系统)。登录财务系统后,点击预约报销选项进行网上预约。经费可分为两部分进行报销:

   第一、使用研究生院提供的经费项 目号(13130082037202)进行预约报销,不超过规定的额度。

   第二、如学院或导师给与研究生报销部分经费的,可以使用相应的科研经费账号进行预约报销其他部分的费用。系统会自动生成预约报销单。打印好预约报销单。

   6.办理好以上手续,携带己填写并粘贴的“临叫出国境用汇核销单”和研究生院“预约报销单”等及参会相关材料交至学院秘书老师 ,学院送至研究生院审核,研究生院需在“预约报销单”上签字盖章。

   7.学生将从学院领回“预约报销单”等材料交至本校区财务部报销。报销时须带“预约报销单”、“临时出国境用汇核销单”、“山东大学出国赴港澳任务批件”及原始单据。

   注:批件、核销单等流程请通过所在培养单位外事秘书咨询国际事务部(港澳台事务办公室)出入境管理办公室在线出具。


研究生培养办公室

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